Frequently Asked Questions (FAQs)

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Transfer of Shares Dematerialisation of shares Nomination in respect of shareholding Transmission of shares Change of address Dividend Loss of share certificates Green Initiative Miscellaneous

Transfer of Shares

Select a Question Q.1 Can I transfer the shares I hold in physical form? Q.2 Is there any restriction on holding HIL shares in physical form? Q.3 I have not received the share certificate of face value of Re.1/- each.

You will not be able to transfer shares of the Company held in physical form. As per SEBI mandate, transfer of shares can be carried out in dematerialised form only with effect from April 1, 2019. The process for dematerialisation of shares is set out in Part II of the FAQs.

You can continue to hold your shares in physical form. However, you cannot do any transactions on shares held in physical form. Given this and considering the risks of loss/damage associated with holding shares in paper form, it is advised to get your holding dematerialised.

You may write a request letter duly signed as per the specimen signature(s) registered to the Registrar and Share Transfer Agent (RTA) i.e.- MUFG Intime India Private Limited of the Company for non-receipt of share certificate by quoting your folio number.

Dematerialisation of shares

Select a Question Q1. What is Dematerialisation (Demat)? Q2. What are the benefits of Dematerialisation? Q3. Is it mandatory to hold shares in Demat form? Q4. Is Demat mandatory for all service requests? Q5. What law governs Demat operations and who are the Depositories? Q6. How does the Depository System operate? Q7. What is a Depository and how is it similar to a bank? Q8. What role does a Depository Participant (DP) play?

Dematerialisation (or Demat) signifies the conversion of a share certificate from its present physical form to electronic form for the same number of holdings.

It is a direct application of scope provided by the tremendous progress made in the area of Information Technology, it offers scope for paperless trading through state-of-the-art technology, whereby share transactions and transfers are processed electronically after the share certificates have been converted from physical to electronic form.

Dematerialisation of shares is optional and an investor can still hold shares in the physical form. However, he/she has to demat the shares if he/she wishes to sell or transfer the same. Similarly, if an investor purchases shares, he/she will get delivery of the shares in demat form only.

Yes. Vide Gazette Notification no. SEBI/LAD-NRO/GN/2022/66 dated January 24, 2022, SEBI has made it mandatory for listed companies to issue securities in dematerialised form only while processing investor service requests like issuance of duplicate certificates, transmission, transposition, exchange/subdivision/consolidation of share certificates, etc.

The Depositories Act, 1996 has been enacted to regulate the matters related and incidental to the operation of Depositories and demat operations. Two Depositories are in operation - National Securities Depository Limited (NSDL) and Central Depository Services Limited (CDSL).

The operations in the Depository System involve the Depositories, Depository Participants, Company/Registrars and Investors.

A Depository (NSDL and CDSL) is an organisation like a Central Bank, i.e. Reserve Bank, where the securities of an investor are held in the electronic form through Depository Participants. To draw an analogy, the Depository System functions in a manner similar to a banking system. A bank holds funds in accounts whereas a Depository holds securities in accounts for its clients. A bank transfers funds between accounts while a Depository transfers securities between accounts.

A Depository Participant is the agent of the Depository and is the medium through which shares are held in the electronic form. They are also the representatives of the Investor, providing the link between the Investor and the Company/ Registrar through the Depository.

Nomination in respect of shareholding

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Transmission of shares

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Change of address

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Dividend

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Loss of share certificates

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Green Initiative

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Miscellaneous

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